The Greenhous Group is one of the UK’s leading automotive retail and services companies based at High Ercall, Telford.

An opportunity has arisen for a highly organized and detail-oriented individual to join the IT department as an IT Administrator.

This role is focused on IT administration, mobile phone management, and internal cost recharging. You will work alongside departmental managers to ensure accurate invoice processing, effective cost control, and efficient management of mobile devices and telecom services across the business.

Other duties may be required of the post holder in addition to those listed above and below, to ensure that the requirements of the business are met at all times.

Key Responsibilities:

We are seeking a proactive and commercially aware administrator who ensures IT financial and asset processes operate efficiently and transparently across all sites.

IT Invoice Administration

• Process and reconcile IT supplier invoices including hardware, software, telecoms, licensing, and support contracts.
• Validate invoices against purchase orders and agreed contracts.
• Investigate and resolve invoice discrepancies with suppliers and internal stakeholders.
• Maintain accurate financial records and supporting documentation.
• Prepare monthly summaries of IT spend for review by senior management.

Mobile Phone & Telecoms Management

• Manage company mobile phone accounts, contracts, and supplier relationships.
• Order, configure, issue, and track mobile devices.
• Maintain an up-to-date mobile asset register.
• Monitor usage and ensure compliance with company policy.
• Review tariffs and contracts to ensure cost efficiency.
• Coordinate upgrades, repairs, and returns.

Internal Recharging & Cost Allocation

• Prepare and process monthly internal recharges for mobile phone usage, software licenses, hardware purchases, and IT projects/services.
• Work closely with Finance to ensure accurate cost allocation and journal entries.
• Provide departmental managers with clear breakdowns of IT-related costs.
• Ensure recharging processes are transparent, consistent, and auditable.

Ideally, we are looking for:

• Experience in IT administration, finance administration, or telecoms administration.
• Proficient in Microsoft Excel, including reporting and data analysis.
• High level of accuracy and attention to detail.
• Strong organizational and time management skills.
• Ability to liaise confidently with suppliers, Finance teams, and internal stakeholders.
• Commercial awareness and cost-conscious mindset.
• Familiarity with IT asset management processes (desirable).
• Strong team player.
• Excellent written and verbal communication skills.
• Confident communicator with polite telephone manner.

In return we’ll offer:

As a permanent Greenhous employee, you will be entitled to:

• 30 Days Holiday Including 8 Bank Holidays
• Company Sick Pay That Increases With Length Of Service
• Pension With Greenhous Contribution
• Career Development Opportunities
• Employee Discounts On A Range Of Products And Services Including Holidays, Days Out And Supermarket Shops
• Qualified Mental Health First Aiders
• Free Will Writing Service
• Free Mortgage Advice Service
• Free Eye Tests For VDU Users
• Free Flu jabs if you are ineligible through the NHS
• On-Site Parking (Site Specific)
• Cycle To Work Scheme
• EAP – Employee Assistance Program

Who are we:

Greenhous is firmly established as one of the largest dealer groups in the UK and has over 100 years’ experience in the franchised dealer world. We are a leader in the supply of dealer services for some of the world’s leading manufacturers.

Our network of Car and Commercial dealerships now stretches across Shropshire, Staffordshire and the West Midlands and includes a number of different franchises including Vauxhall, Nissan and DAF.